Inspection - ready in the cab. Audit- ready in the office.

RoadDocZ is the digital DOT binder for your drivers, tractors and trailers. Drivers open DOT Mode and hand over the phone. Your office sees what's expired, what's expiring and what's waiting for review, and gets notified before anything lapses.

Running a fleet?

Owner-operator?

Driver App

GET IT ONGoogle Play Download on theApp Store

Syncs with Samsara and Motive iOS and Android No contract

The Problem

Paper binders fail at the worst possible moment.

The officer asks for the cab card and the driver starts flipping pages. The ELD malfunction sheet isn't in the truck. The annual inspection on the trailer expired last month and nobody noticed. A driver swaps trailers and the registration stays in the old one. Paper doesn't warn you, doesn't follow the equipment, and only exists in one place.

In the Cab

The driver app

DOT Mode

One tap opens an inspection view with only the documents you've marked for inspection: the driver's, the tractor's, the trailer's and the company's.

Why it mattersThe officer gets exactly what they need, fast. Nothing extra, no scrolling, and a shorter stop.

Status at a glance

The home screen shows whether driver, tractor and trailer documents are valid or need attention. The driver screen shows valid, expiring and expired counts and a compliance percentage.

Why it mattersThe driver knows before the trip if something is missing, not at the scale.

Scan and submit renewals

The driver picks the document type, sets the expiry date and scans it with the phone camera or uploads a file.

Why it mattersRenewals go from the driver straight to the office. No photos in text messages, no "I'll bring it Monday."

Company contacts in one tap

Your Owner, Dispatcher, Safety, After Hours, ELD Support and Accounting contacts, with Call and Message buttons.

Why it mattersAn ELD malfunction at 2 a.m. or a question at an inspection means the driver reaches the right person immediately.

Equipment that follows the driver

Each driver has an assigned tractor and trailer, and their documents come with the assignment. Co-drivers can share vehicles.

Why it mattersWhen a trailer is swapped, the right registration and inspection are already in the app. No wrong cab card in the wrong truck.

In the Office

The web dashboard

Fleet dashboard

Expired, expiring soon and in-review counts, plus totals for drivers, tractors, trailers and documents, on one screen.

Why it mattersIn ten seconds you know what needs action today, without opening a single folder.

Review and approval

Documents submitted by drivers arrive as In Review. Safety accepts them before they go live. Old versions are archived, not deleted.

Why it mattersNothing reaches the binder without a check, and you keep the history if an auditor asks what was valid on a given date.

Bulk upload and file library

Drag and drop or bulk upload PDFs and images. Files are linked to documents, and unused files are easy to find.

Why it mattersMoving an existing paper binder into RoadDocZ takes an afternoon, not a week of retyping.

Expiration alerts

Push, email and in-app notifications 30 days before any document expires, for the office and for the driver it belongs to.

Why it mattersRegistrations, inspections, IFTA and driver documents get renewed before they lapse. No violation for an expired document, no truck parked waiting on paperwork.

Your document types, your rules

Start with the standard set (CDL, Medical, PSP, MC Certificate, IFTA License, ELD manuals, tractor and trailer registrations and DOT inspections) and add your own.

Why it mattersRoadDocZ fits how your operation already works, not the other way around.

Activity log

Every change to drivers, tractors, trailers and documents is recorded with who did it and when.

Why it mattersWhen something goes wrong or an auditor asks, you have a full record instead of guesswork.

You decide who sees what

Each document type is set as DOT Critical, Driver Visible and DOT Visible. Each individual document can be shown or hidden from the driver.

Why it mattersThe officer sees inspection documents, the driver sees what they need, and internal files like a W9 stay in the office.

Unit	Make	Driver	Status
214	Freightliner	T. Simmons	Assigned
T-88	Utility	T. Simmons	Assigned
219	Volvo	—	Maintenance
301	Kenworth	—	Inactive

Tractors and trailers, fully tracked

Unit number, VIN, make, model, plate and status (Active, Assigned, Inactive, Maintenance), with assigned driver and linked documents. You can lock a driver to a tractor or trailer.

Why it mattersYou always know which unit is where and with which documents, and drivers can't reassign equipment you've locked.

Team access at no extra cost

Admin, Safety and Viewer access for your office team, auditors and insurers. These don't use a seat.

Why it mattersYour whole team works in one system, and an auditor gets a read-only login instead of a box of paper.

Integrations

Already on Samsara or Motive? You're halfway set up.

Click Connect, sign in to your Samsara or Motive account and approve access. Drivers, tractors and trailers sync into RoadDocZ automatically, with all their details.

Not on Samsara or Motive? Import your drivers, tractors and trailers from an Excel spreadsheet.

Why it matters

No API keys, no IT help, no double entry. Add a driver or truck in your ELD and it shows up in RoadDocZ, where you immediately see which documents are missing.

On Samsara or Motive

Connect your account in the app after you sign up. Drivers, tractors and trailers sync automatically, with all their details.

No ELD integration

We set up your fleet from the spreadsheet and show it to you in a demo.

How it works

1

Connect or add your fleet.

Connect Samsara or Motive in one click, import an Excel spreadsheet, or add drivers, tractors and trailers manually.

Why it mattersYour fleet is in the system on day one.
2

Upload what you have.

Bulk upload scans and PDFs and set the expiry dates.

Why it mattersYour paper binder becomes digital without retyping anything.
3

Invite your drivers.

Each driver gets the app with their own documents and assigned equipment.

Why it mattersThe binder is in every cab immediately.
4

Let the alerts do the chasing.

Why it mattersNobody has to remember an expiry date again.

Who it's for

Fleets

See your whole fleet's status on one screen, with your Samsara or Motive account connected. We'll walk you through it on your own data.

Owner-operators

Pay by card, send us your documents in the app and we'll set everything up. No call, no demo.

Why RoadDocZ

vs. paper binders

Paper is one copy in one truck, with no warnings. RoadDocZ is in every cab and in the office at the same time, and tells you before anything expires.

vs. a shared drive

A folder doesn't send alerts, doesn't know which trailer a document belongs to, and doesn't work as an inspection view.

vs. other permit book apps

RoadDocZ covers the driver, not just the truck, with document review, per-document visibility, a full activity log and read-only access for auditors, and it syncs with Samsara and Motive.

Customer Story

"Our drivers love how easy it is to keep track of their documents. Our safety team loves it even more."

Imperia Freight Systems

Result:Drivers and safety on the same page

Pricing

Pay per seat. Add or remove seats anytime.

One seat is one driver with their tractor and trailer. Admin, Safety and Viewer access is included and doesn't use a seat.

Owner-Operator

Best for

1–2 trucks

$20per truck per month

Each truck includes its driver, tractor and trailer

We set up your account for you
Driver app with DOT Mode
Driver, tractor, trailer and company documents
Scan and upload from the phone
Expiration alerts 30 days before expiry
Company contacts in one tap
iOS and Android

Fleet

Enterprise

Best for

Fleets with 100+ driver seats

Custompricing

Annual contract, tailored to fleet size, requirements and integrations

Everything in Fleet
SSO
API and SFTP integration
Advanced user roles
Custom reports and exports
Volume pricing

Yearly billing: 2 months free Pay by card, secured by Stripe No setup fee No contract on Owner-Operator and Fleet

Your drivers' records are safe with us. RoadDocZ runs on Amazon Web Services. Every document is encrypted, access is set by role, and every change is logged.

Hosted on AWS Encrypted Role-based access Full activity log

FAQs

Frequently Asked Questions

Most documents can be presented electronically as long as they're legible and available during the inspection. Some jurisdictions still expect paper for specific credentials, so keep printed copies of your cab card, IFTA license and proof of insurance in the cab as backup, along with the 8 days of blank paper logs required when you run an ELD.